Attendance: Yehyun, Victoria, Emma, Thea, Adam, Yasmin, Kabir, Julie, Aaron, Jack, Mena, James, Tim, Oliver, Luke, Oliver, Dominique, Jorja, Caroline, Claire, Grace, Kelya, Bukky, Yuriko. Tristan
Agenda:
- Old Business
- 1:1s reminder
- Facilities Fund – Co-Secs
- Plenary
- Final updates
- Subcommittee updates
- Day-of logistics
- DC Tabling
- Tasks
- Plenary Packet
- Final updates
- Closing remarks
- Any other updates since we last met?
- Slack us with other concerns!
Old Business
Victoria: We are getting started, the agenda has been linked. Thank you for joining us today. This is our last meeting before plenary. Wahoo! Today, we will spend most of the time talking about plenary. To start, we will go around and do updates, it can be position or plenary specific.
Yehyun: This week we met with our affinity/community housing student leaders, as well as Danielle from athletics. We were able to create the bridge with Danielle between athletics and StuCo. We were also informed about the challenges community houses have been facing. We are looking forward to talking to Res life about this.
Dominique: The teams off campus will be opting out of plenary, it is their championship meet.
Oliver: We have been doing rolling budgeting and our report. Also, we’ve been talking about next semester including Haverfest.
Kabir: Since last week we have communicated with all of the committee members for appointments. We will also be scheduling a time to have the first committee meeting for the DC within the next week. We met with athletics and got to discuss long term goals for intramural sports. We will also be having our first meeting between StuCo and FAPC representatives with week.
Jorja: Similar to Oliver, working on rolling budgeting and how we want to display our statistics to the populations. Also discussing meeting of the clubs and how we want to structure it.
Mena: Freshmen representation at plenary is very important so I am currently working on an email to encourage them to come to plenary next week.
Jack: I haven’t done too much. Starting shared governance committees.
Aaron: I met with an advising dean to build a network between sophomores and upperclassmen. I will be meeting with the CCPA. They have a sophomore committee and I will be joining that to help facilitate that process and represent what the sophomores want for that project.
Luke: I don’t have too many StuCo related updates. In terms of the clearness committee, they are meeting today. The plan is to talk about the 2019 report and put together our survey.
Julie: I have been working on putting together the fall arts festival. Sign up is still open. It will be open till December 7. I have been coordinating catering and finding student artists.
Victoria: Are we also able to advertise the festival in the weekly consensus?
Thea: Yes.
Caroline: For plenary, Max from BLAST and I are meeting soon. BOUNCE has agreed to perform. Haverritmo will not be performing at plenary this semester.
Victoria: I think we should consider inviting other dance groups as well in the spring.
James: Not much on the junior side. For plenary, men’s club soccer might also have a game.
Coco: We got enough signatures for my resolution so it will be at plenary!
Adam: In my role as the senior rep, I have been involved in the constitution committee. Additionally, I formed the senior week committee, we had our first meeting before break and just had our second. We are working on trying to find a regular meeting time. Oliver, we have to talk about budgets, we are 20% larger than last year’s class, we hopefully need some more money.
Yasmin: No major updates. I went to the constitution committee meeting. Claire also found information about the college’s archives.
Thea: We are still working on the facilities fund ideas. All the ideas we brought to Don have been rejected except for the benches around campus.
Emma: We have a couple more things in the works but they require us scheduling some meetings before we make any promises about them. We met with Norm from the libraries to discuss the low stimulation room, he brought it back to his team, they said they cannot give up space in Lutnick for that. They proposed putting it in the science library instead, but we feel that defeats the purpose slightly, as the library is a hub on campus.
Tim: No major updates. For plenary we are done with physical logistics, we just have to pick up ethernet cables from IT.
Claire: I reformatted the website to work on mobile too!
Keyla: We’ve received emails throughout the semester about concerns around the alcohol policy and what to do if there is a breach of the policy. We are working together as a committee to bring about answers to these questions. We are also preparing for plenary.
Yuriko: I’ve been working on the report for the board of managers meeting. I’ve also been trying to communicate with affinity group student leaders through the TriCo to set up Celebrasia. I am mostly just revising the minutes from BoM. I am trying to make it as easy to read as possible.
Tristan: We have also been working with Scott to get more knowledge about changes to party rules.
Grace: The zoom is all set up for plenary. Everyone who wanted to be a panelist should have gotten an email. I just checked, I will send an email that is a paragraph so we get the students who actually need the zoom.
Bukky: No major updates. I have just been reaching out to student groups on campus to let them know I am a resource.
Victoria: Thank you everyone for sharing.
Plenary
Victoria: There are a handful of things we have to get out of the way. Plenary is next weekend! Let’s go through subcommittee updates first. Are there any budgeting updates?
Oliver: No updates for budgeting. Everything has been purchased, we didn’t go over budget or anything.
Victoria: For the sanitary station, do you need one of us to pick it up?
Oliver: I have it and can take it.
Victoria: Next food and transportation.
Yuriko: I placed the order for boba a while ago. I will be paying for it this Friday, it has been confirmed for a while now. Keyla registered for renting the vans, we are all set with that. I know Kelly mentioned that she could drive.
Victoria: Kelly said that a student on SECs has a car that could help with additional transportation. Next we have merch.
Julie: Stickers are here! The shirts are on their way. They are scheduled to arrive by Friday at the absolute latest.
Yehyun: Physical logistics?
Jack: For physical logistics we are basically done. We just need to pick up the ethernet cables. The only thing left is to email facilities, who have not gotten back to us yet.
Thea: What do you need from facilities?
Jack: We just need to inform them about some things.
Yehyun: Have you connected with people who want to table at plenary?
Jack: I finished the form for that.
Victoria; Kelly’s update for plenary says that advertising has been planned. SECS members have signed up to help during plenary. Workshops are done, we wrapped that up a while ago and we have moved onto making the packet. Day of logistics, Caroline I know you said you were meeting with Max and BOUNCE will be performing.
Caroline: Yes.
Victoria: We heard we have the zoom from Grace. That will be released to students soon. Do we have any other subcommittee related updates? Next is overall day of logistics for everyone in the room. Everybody should be signed up for something. We still need students in Sharpless to facilitate the satellite room there. We also need students to help keep track of quorum on zoom.
Grace: I would be fine doing quorum for zoom but what exactly would that entail?
Victoria: You need to set up zoom, and have a quorum counting app. The elections coordinators can help with this.
Yasmin: I can share the counting app we used last year.
Victoria: We also need a student for Sharpless. I want at least one StuCo person there. Can a line greeter or quorum GIAC person please switch to this?
Claire: I can switch.
Victoria: Thank you. All of the other tasks will be filled by SECs students. The other thing I wanted to ask, who are the COMLs?
Aaron: There are four this year, Deyana Abdelhady & Ben Perez-Flesler and Eshal Asim & Ellie Baron.
Victoria: Next, we should all be meeting in the GIAC by 11am. No Havertime. Make sure BLAST is also there by 11.
Yehyun: Just a heads up, we are trying to meet with Nikki Young to create a guideline for general plenary. This was created by past StuCo presidents in preparation for emergency plenary. We want to have one for general plenary so we can translate our values into practice.
Thea: In the past we formally invited President Raymond and Dean Mcknight to plenary. Did we do that this year?
Yehyun: Dean McKnight will join on zoom. The invitation has been extended.
Victoria: For DC tabling, Julie made a spreadsheet for everyone to sign up for advertising. There are three spots left.
Julie: I am postering for plenary around campus tomorrow.
Victoria: Finally, I wanted to go over the packet itself. I put the t-shirt graphic on the packet.
Yasmin: Oh also another update, Nikki Young approved the constitution.
Victoria: For the alcohol policy, when and where can we get that so we can put it into the packet?
Keyla: It should be the same as last year. We are not updating it this year. How it is now is the most updated and should be online.
Victoria: Everyone, make sure your name is spelled correctly on the last page of the packet.
Thea: Last year people requested chairs as opposed to bleachers, which can be difficult for some students. I think we should have chairs because of tabling. Just wanted to confirm those would be there.
Yehyun: Can we ask for some chairs?
Jack: I can put it in the email to facilities
Victoria: How many tables did you reserve for tabling?
Jack: I have not yet. I am expecting to do this tomorrow.
Victoria: Do you have an idea of how many groups we are going to have for tabling?
Jack: 4 or 5, 2 chairs per table.
Yehyun: Please everyone encourage your friends and peers to go to plenary. Be there on November 10th! Thank you!
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