Attendance: Yehyun, Thea, Emma, Jorja, Oliver, Grant, Tim, Kabir, Yasmin
Agenda:
1. Call to Order
2. Roll Call
3. Adoption of Agenda
4. Approval of Minutes
5. Community Comments
6. Old Business
7. New Business 1: Budgeting Committee
Budgets that are over $5,000 go to the budgeting committee so a joint decision can be made on them. This meeting is closed to any non StuCo members.
8. Adjournment
Call to Order
Yehyun: I call this meeting to order at 8:06pm.
Emma: More than half of Exec board is in attendance. Quorum has been met.
Yehyun: I move to adopt the agenda. I also move to approve the minutes. Any concerns? The agenda is adopted and the minutes are approved.
Community Comment
Ford Form: Would greatly appreciate if some attention could be given to figuring out if there’s any flexibility on the DC’s new rules on to-go boxes being available only at lunch. First, I recognize that this decision was made with some sustainability concerns (including issues with students not returning the reusable boxes) and also don’t want to place more responsibilities on already overworked DC workers. But especially as I know you’re working to tackle food insecurity on campus, I think it would be worthwhile to pursue. Not having the option of to-go boxes disadvantages students with disabilities (including those with mobility issues, chronic pain, and who are immunocompromised) who are sometimes unable to go to the DC to get food and need food brought to them. This is especially important in cases where students are sick (and contagious) in which case they would be endangering others by coming to the DC. This policy also puts additional pressure on low-income students, who are less likely to be able to buy food to keep in their room.
In a recent email from the meal plan office, one of the reasons cited for this change was in order to “embrace the Quaker tradition of building community by Dining under the same roof.” While I acknowledge this point, Haverford’s Quaker values also encourage us to take care of our community members. If someone is unable to come to DC to get food for themselves, they should have the option to ask a friend to get some for them.
Thanks for the consideration!
Extraordinary Budgeting Committee
FUCS
Oliver: First is FUCS, this is a historical request. Their historical budget is $13,000, we already approved some during early budgeting for their first two events. We have no issue with the historical allocation.
*FUCS budget passes unanimously*
Haverford Mock Trial
Oliver: A lot of the requests are registration and lodging for tournaments.
Thea: How many tournaments do they need to be able to qualify for the rest of the season?
Jorja: Last year they rejected them as they budgeted for competitions they didn’t know if they qualified for yet.
Grant: Do we know which one those are?
Jorja: No we don’t.
Yehyun: Looking at the tournaments, CUBAIT is very expensive, Tufts is also very expensive.
Grant: We should approve Georgetown because it’s right before their season starts.
Emma: Last year we rejected food for the judges because we are only supposed to approve food central to the purpose of the club and event.
Oliver: We can reject the food then, and we should be consistent with this for other budgeting decisions.
Grant: Should we do Yale, Tufts, Black squirrel and Georgetown.
Oliver: If we reject 1 to 2 we can still stay on budget.
Grant: Let’s reject Wesleyan and CUBAIT and black squirrel food for judges.
*Mock trial budget passes unanimously*
BiCo Sneetch
Oliver: They need the new uniforms, however they keep them for multiple years. Everything on here seems required.
Kabir: It is a very well made budget.
Oliver: Haverween is something we run and it’s split between Sneetch and Donkeys.
*Bi-co Sneetch budget passes unanimously*
South Asian Society
Yehyun: In previous renditions, having food for study breaks was denied because it wasn’t critical to the main purpose of the club. Yes, studying and community is important but there are other resources that can provide this food, like the OAR or IDEA.
Oliver: A chunk of our affinity group requests can and should be given to the IDEA office.
Kabir: Are we sure the IDEA office will approve things?
Oliver: As far as we can tell they have less strict policies than we do.
Yehyun: The IDEA office reached out to a couple affinity group leaders. They asked what is the best way for IDEA to support affinity groups and we especially talked about food. They took that into account. They’re very open to the food idea, the REEO office can also support food.
Grant: I think the welcome event also doesn’t necessarily need food.
Oliver: In the past we have not approved most decorations, as it might be disposable. We don’t want to give you money for things that might be thrown away, it’s not sustainable.
Kabir: I want to contextualize the event, the event is focused around making artwork, yes it is temporary, but it is central to the holiday.
Oliver: If members are engaging with the decoration process that’s different as we do approve art supplies. Most do look interactive.
Yehyun: Are there any Diwali decorations they bought last year that overlap with this year that could have been stored.
Jorja: Last year they got approved for $300 of decorations, and the dinner cost more last year.
Grant: I think with how little these cost and the context, we should approve it. The decorations all look reusable or interactive excluding maybe the tablecloths.
Kabir: The Diwali event is open to everyone. For the welcome event, can they not use the IDEA office?
Oliver: That event is in two weeks, so I think we approve that.
Grant: Most clubs if they have a first or welcome meeting can’t get food.
Oliver: It is welcoming people into a community.
Kabir: The welcome is the food.
Yehyun: You welcome people into the community and get a taste of what the community is like. I have a question about the Happy Diwali sign. Is there any calendar year that is a part of this sign?
Oliver: No, so presumably they could reuse it.
Yehyun: It is possible to send a reminder to please store the items. I wouldn’t be too uncomfortable buying them a container to store decorations.
Oliver: We can make a note of it on engage. And we already have a lot of unused containers for storage.
Grant: It seems like we are leaning towards approving everything but the study break should be approved.
Oliver: The study break we will redirect to IDEA.
*SAS budget approved unanimously*
Lame Ducks Ice Hockey
Emma: A lot of people go to Lame Ducks.
Kabir: Last year they requested a reduction and switched to every other week, but this year it is going back to every week.
Grant: Last Spring they asked for 9k and now they are asking for 6k.
Oliver: I think it makes sense, they are renting a whole facility and getting a lot of people.
*Lame Ducks budget approved unanimously*
Haverford Climbing Club
Oliver: It costs $30 to rent a van from Haverford, but they requested $35, so that needs to be adjusted.
*Climbing Club budget passes unanimously*
Muslim Student Association
Oliver: We can probably send some of their requests to the IDEA office. A lot is also for the Spring semester. We need to go through each event and see.
Yehyun: We should just consider this semester. These aren’t events.
Thea: They do weekly dinners so a lot of the requests are food catering for these.
Oliver: $4,255.52 is the total for food that has fall semester dates.
Thea: We don’t usually approve plates, cups, napkins, and utensils.
Grant: We should approve prayer clothes and ice skating.
Oliver: We already approved some dinners in early budgeting. We approved $2110 early.
Grant: For how many weeks of meals was that?
Oliver: Four.
Grant: So then they only need $500 a week?
Oliver: For this budget they are requesting $800 a week.
Yehyun: You guys did talk about itemizing the list right?
Jorja: Yes, at the meeting of the clubs.
Kabir: I think there was a misunderstanding with the itemization part of their budget.
Yehyun: I think we need to reach out and have them give a more itemized list of the requests. They give a lot of average totals which is hard to decide a budget from.
Grant: Maybe we ask them to resubmit this week but also still set aside the money they have requested.
Oliver: We could reduce to $700 or $750 a week and if they need more money we can reevaluate next semester. Also I think that IDEA could sponsor the speakers they are requesting.
Yasmin: The provost also has funding for speakers, they just need a faculty sponsor.
Oliver: I think we reduce to $700 a week. If they need more money they can apply for rolling budgeting or go to IDEA.
Yehyun: Let’s redirect their requests for speakers to the provost or IDEA.
Oliver: So we are approving $7,882.77.
*MSA budget passes unanimously*
Big Donkey Ultimate
Emma: What are Haverween food bags?
Oliver: Its bags of food like bananas, granola bars, fruit snacks…
Emma: We should reject that.
Jorja: Bananas are not shelf stable.
Kabir: Last year their team theme was dressing as minions and bananas. In a halloween themed event, candy / snacks are relevant.
Yehyun: Everything approved except the food bags.
*Big Donkey Ultimate’s budget passes unanimously*
Bi-Co Chabad
Grant: We have approved all of this in the past.
Oliver: During early budgeting we gave them $12 per person for dinner. Here they are requesting $23 per person. We talked to them, and don’t want them to be running a huge deficit. I think this is what it is costing them, or close to.
Jorja: I think we increase to $15 a person.
*Bi-Co Chabad budget passes unanimously*
BLAST
Oliver: The historical amount is 10k, they have requested increases from that. They need to look at how the wage increase impacts their budget. They probably did not spend their whole labor budget every year. If they were, we can probably make a little extra space in the budget. Let’s give them 10k for now.
*BLAST budget passes unanimously*
Black Student League
Thea: The mocktail glasses and tablecloth are both disposable.
Jorja: We also rejected napkins from another club, and there are napkins in the closet.
Yehyun: I think we should approve the professional headshot workshop. Are we approving the body suits?
Oliver: It is reusable.
Jorja: So we are not approving tablecloths, AA batteries, and the mocktail glasses.
Oliver: The Kwanza tabling prizes are central to BSL, we should approve them.
*Black Student League budget passes unanimously*
Fords Against Boredom
Oliver: This is historical funding.
*Fords Against Boredom budget passes unanimously*
Haverford Survivor Collective
Grant: What’s the rage room.
Jorja: FAB has been approved for a rage room before.
Emma: I think we need to reject all the refreshments.
Kabir: I remember last year, there was a new skincare and hairclub club and a lot of their events were giving away items, what about these resource dispense events. I think it’s great to pass out personal safety alarms, drink spiking tests, and drink covers. But I am wondering what the policy is on dispersing items?
Thea: This is similar to giving out masks, it’s for safety.
Oliver: Because it’s the focus for the club we can give out.
*Haverford Survivor Collective budget passes unanimously*
Haverford College Crew
Oliver: The immediate thing is they cannot request potential gas, they can request it when they need it. We will approve the salaries and transportation. The only optional things are the first three items.
Emma: These are probably safety items that they need, like the reflective belt sashes.
Oliver: We gave them $2000 in early budgeting.
*Haverford College Crew budget passes unanimously*
Conclusion
Oliver: We call to approve all the budgets.
*all budgets approved unanimously*
Yeyhun: This meeting is adjourned.
Alternative Funding can be requested through the OAR, IDEA, REEO and other sources; please reach out to the co-treasurers with any questions
Be First to Comment